Important! Please be sure to read Guidance
Notes for each form if available.
Don't store copies of these forms on your own hard drive for
future use! Always come back to this download page for forms
as needed, to ensure that you are using the current version.
Types of Downloadable Forms
Forms in Microsoft Word Format: Many
UBC forms are available in Microsoft Word format as template
(*.dot) files. These can be filled out on your computer
then printed, circulated for signatures, and sent to the
appropriate office. They are compatible with Word for Windows
6.0 and later versions running on a PC, and should also
work for users of newer versions of Word for Mac and Wordperfect.
Office of Research Services only provides support for users
of Microsoft Word for Windows. These templates may not work
for Word 95 and earlier versions of Word for Windows and
earlier versions of Word for Mac. If the templates do not
work for your computer, you may need to download the pdf
version of the form as an alternative. The 'guidelines'
or 'guidance notes' are Word document files (*.doc). Tips
for using MS Word Template forms can be found below.
Forms in Adobe Acrobat (PDF) format:
In some cases forms are only available in pdf format. Also,
if your computer does not support MS Word template files
properly (e.g., some older Macintosh computers) you may
need to use the pdf alternative. Unfortunately, at present
our pdf forms cannot be filled in on your computer. You
will need to print out the pdf form and fill it in manually
(e.g., with typewriter). Tips for using Adobe
PDF forms can be found below.
JetForm Filler Forms: Research Services
no longer supports JetForm Filler software and all UBC forms
in the JetForm Filler format are now outdated. Please use
MS Word forms or pdf forms as appropriate.
Tips for Working with MS Word Template Forms
Using the Forms
Before beginning, print a hard copy of the guidance
file (if available) for reference
Open the template (*.dot file).
Enter data into the shaded fields in the form
Use TAB to move from one field to another; SHIFT-TAB
to go in reverse
Text may be pasted from other applications
The amount of text that can be entered in each box
is limited and cannot be changed by the user; the formatting
can't be altered (however, see the next section)
Saving the Completed Form
Assign a name to the completed form
Save as a Word Document (*.doc file)
Do not overwrite the Template (*.dot file) with your
completed form
If you do overwrite the template, you can download
a new copy from this web site
Tips for Working With Adobe PDF Forms
What is a PDF file?
A Portable Document Format (pdf) file is a self-contained
cross-platform document. In plain language, it is a file
that will look the same on the screen and in print, regardless
of what kind of computer or printer someone is using and
regardless of what software package was originally used
to create it.
Can I fill out the PDF forms on my computer?
No, at present these are forms which you can only print
out and then fill in (e.g. with typewriter). They are primarily
intended for those who cannot use Microsoft Word template
forms (e.g., users with older Macintosh comuputers).
Can my computer open PDF files?
Virtually anyone - including Windows, DOS, Macintosh, SUN,
and UNIX system users - can view and print a PDF file using
the free Adobe Acrobat Reader from the Adobe web site. If
your computer doesn't already have this software you must
download and install it (see below.)
